COI Template & Guide

A Contractor's Guide to the Certificate of Insurance (COI)

A Certificate of Insurance (COI) is the most important document in your business folder. It's the "passport" that gets you onto job sites. Here is how to read it and what to look for.

What is an ACORD 25?

The ACORD 25 is the industry-standard form used for COIs. It's a one-page summary of your insurance policies. It is NOT a policy itself, but proof that a policy exists.

Key Sections of the COI

• Producer: This is us—New Legacy Insurance. It's who the client calls to verify the coverage.
• Insured: This must match your legal business name exactly.
• Insurers Affording Coverage: These are the actual insurance companies (carriers) providing the coverage. They are usually listed as Insurer A, B, C, etc.
• Coverages: This section lists the policy numbers and effective/expiration dates for your General Liability, Auto, Umbrella, and Workers' Comp.
• Description of Operations: This is where we add specific language required by your clients, such as "Additional Insured" or "Waiver of Subrogation" wording.
• Certificate Holder: This is the person or company requesting the proof. They will be notified if your policy is cancelled.

Common Endorsements You May Need

Many GCs will ask for more than just a standard COI. They may require:

• Additional Insured: Protects the GC under your policy for work you do for them.
• Waiver of Subrogation: Prevents your insurance company from suing the GC to recover claim costs.
• Primary & Non-Contributory: Ensures your insurance pays first in the event of a claim, without asking the GC's insurance to contribute.